Hiring Services

Our Process

It’s time to take staffing off your plate.
We’ll take it from here.

The hiring landscape in the veterinary industry is challenging, making the candidate search an arduous task for veterinary teams already strapped for time.

Our team exists to reduce the time, effort, and stress of the candidate search. By managing the search and placement process, you and your team can focus your time and attention on what you do best – caring for your patients.

We are proud to offer hiring services to veterinary hospitals with veterinarian, practice manager, technician, or receptionist vacancies.

To learn more about filling a role in your hospital, Schedule a Conversation.

Our Process

We bring expertise, determination, and detail to every veterinarian, practice manager, technician, and receptionist
search. Here’s what you can expect once the process begins:

STEP 1: HIRING STRATEGY SESSION

We’ll schedule a 1-hour meeting to meet our Hiring Services team and develop your hiring strategy. The goal of this meeting is to learn about the unique strengths, services, and culture of your practice so that we can accurately convey the job opportunity to attract and identify ideal candidates. Speaking with you gives us the opportunity to understand the needs of your practice and what sets you apart from all the other practices that are hiring.

STEP 2: JOB AD AND MARKET RESEARCH

After the Hiring Strategy Session, we will create a unique and engaging job ad that will let candidates know exactly why they should want to work with your team! A draft of the job ad will be sent to you to review and provide feedback. Your input matters!

The Hiring Services team will also conduct Market Research for your specific area to make sure your position is competitive, and attractive to candidates. We will research wage and benefit recommendations and also analyze what competitors are offering.

STEP 3: CANDIDATE SOURCING AND INTERVIEWING

Once the ad and position package have been approved, we will move forward with posting your ad on various job boards, sourcing candidates, and interviewing!

When a candidate expresses an interest in a position at your hospital, our team will conduct an initial phone screening interview with them. After the phone screening interview, we will send you the candidate’s resume and phone interview notes for you to review. After reviewing these documents and our team’s recommendations, you will let us know if you want to proceed with an in-person interview.

We recommend inviting final candidates to an in-person interview and job shadow. This will allow the candidate to meet your staff, tour your clinic, and get a feel for what it would be like to be a member of your team. We will provide you with resources for scheduling and conducting an in-person interview and will communicate with you and the candidate before and after the interview.

STEP 4: HIRING A CANDIDATE

Making an offer is a step in the process managed by you. Our team can provide you with recommendations for making a competitive offer as well as offer letter and employment contract templates.

After an offer has been accepted, we will conduct a reference check and background check for you. At this point, we will turn over the communication with the candidate to your hospital. You will be responsible for coordinating the candidate’s start date, onboarding, and their schedule going forward as a new member of your team!

Behind the Scenes

When you have a dedicated partner guiding your hiring process, you gain more than candidates—you gain structure, consistency, and a clear path forward. Instead of relying on job posts, delayed follow-up, or hoping the right person applies, you have a proactive, organized approach working behind the scenes to build your pipeline, engage candidates, and keep momentum moving.

Explore what that process actually looks like and the level of strategy and hands-on support that sets our approach apart:

We don’t wait for candidates to apply. We build a targeted talent pipeline from the ground up. For each search, we map your market by identifying all veterinary hospitals within a defined radius (often 30–100+ miles), catalog those clinics, and then identify the veterinarians and team members working within them.

From there, we compile a structured database of candidates (often hundreds of individuals) based on role type, experience level, and likelihood of movement. This becomes a working pipeline that we actively engage, not a one-time list. Your search is powered by a real-time view of the market, not just incoming applications.

Traditional recruiting is often reactive: post a job, review applicants, and move on. Our process is proactive and structured from the start. We build a targeted pipeline by mapping your market, identifying veterinarians and team members in your region, and reaching out directly and multiple times to generate real engagement, not just visibility.

We also support the pieces that directly impact your ability to attract and secure the right candidate, from developing and refining your job description to advising on competitive compensation and benefits. At the same time, we manage the details that keep hiring moving: responding to candidates within 24 hours, coordinating interviews, following up after each interaction, and guiding next steps through offer and onboarding, including background checks and final coordination.

Most importantly, we approach hiring as a partnership, not a transaction. We’re not here to wait for a candidate to appear and fill a role as quickly as possible. We’re here to help you build the right team, with the right fit, through a process that is consistent, strategic, and designed for long-term success.

No. In most cases, applicants make up a small percentage of viable candidates. We actively source passive candidates by identifying individuals currently working in nearby hospitals and reaching out directly with tailored messaging.

This includes reviewing clinic websites and LinkedIn profiles to identify doctors, prioritizing candidates based on experience (typically 2–10 years), and initiating outreach that references their background and location. These are candidates who would never appear in your applicant pool but are often the strongest long-term hires.

Outreach is not a single message. It’s a structured, multi-step process. Each candidate receives an initial personalized message introducing the opportunity, a follow-up within a few days if there is no response, and at least one additional touchpoint within the same week.

We run outreach campaigns multiple times per week across platforms like Indeed and AVMA, while also managing replies from automated campaigns. Every response, interested or not, is logged and tracked so no candidate falls through the cracks.

We respond to interested candidates within 24 hours (often sooner), because speed directly impacts whether you secure the conversation. If a candidate replies and doesn’t hear back quickly, they are far more likely to disengage or pursue another opportunity.

We also follow up multiple times within a one-week window if a candidate goes quiet. We’ve found that, historically, many strong candidates don’t respond to the first message. Consistent follow-up is what converts interest into real conversations.

Once a candidate engages, we immediately move into coordination and qualification. This includes responding to their questions and confirming interest, scheduling phone or Zoom interviews, conducting initial conversations and documenting detailed notes, and coordinating availability between candidate and hospital. After each interview, we follow up with both sides within 24 hours to gather feedback and determine next steps. This ensures momentum is maintained and decisions don’t stall.

We maintain consistent communication from first contact through final decision. That includes multiple follow-ups if candidates become unresponsive, check-ins after interviews to answer questions and reinforce interest, coordination around on-site visits, including scheduling and preparation, and post-interview follow-up within 24 hours to keep both parties aligned.

This level of engagement is critical. Without it, candidates often drop out of the process or accept other offers.

We manage the process on your behalf so you don’t have to chase updates or coordinate logistics. From reaching out within 24 hours of onboarding to begin your search and following up every other day during job ad development until approved, to coordinating interview schedules and updates and providing timely feedback loops after each candidate interaction.

Our role is to keep the process moving forward consistently, even when your day-to-day responsibilities make it difficult to prioritize hiring.

We actively maintain and grow your pipeline throughout the search. On a weekly basis, we:

  • Add new clinics and candidates to the database
  • Revisit previously contacted candidates
  • Expand into additional geographic areas if needed
  • Refresh outreach efforts with updated messaging

This ensures your search continues to build momentum instead of slowing down after the initial push.

Because without this structure, most hiring efforts stall. Job posts go unanswered, strong candidates slip through the cracks, and follow-up becomes inconsistent. Our process ensures that your opportunity reaches significantly more candidates, interested candidates are engaged quickly and consistently, interviews are coordinated efficiently, and momentum is maintained from first contact through hire.

The result is a more active, visible, and competitive hiring process that gives you a real chance of securing the right candidate in a challenging market.

Placement Services

Need a veterinarian but not quite ready for full-scale recruiting?

We’re here to help. Let our Hiring Services team be an extra set of eyes and ears on the candidate market. Whether you have an open position now or anticipate one in the future, we’d love to keep your practice in mind as we connect with veterinarians across the country. By sharing your hiring needs with us, we can introduce your opportunity to candidates who may be a strong match.

Each month, our team actively engages with hundreds of candidates while recruiting for practices of all types and sizes, giving us a broad, real-time view of the veterinary talent landscape. With years of industry experience and a deep understanding of what makes a great practice and candidate match, our team knows how to spot potential. We’ll only reach out if we come across someone who we believe is a strong fit for your unique needs.

The best part? There’s no upfront commitment. If we meet a veterinarian who seems like a great fit, we’ll make the introduction—no strings attached. A placement fee is only applied if you decide to hire the candidate. Simple as that.

If you’d like us to keep your practice on our radar, complete the Placement Consideration Form below. We’re excited to help support your recruiting efforts.

They did a great job of getting qualified candidates for interviews and communication was consistent throughout the process. Always a positive attitude and responsive to all my requests/questions.

Fur Ever Friends Vet Clinic, Pasadena, FL

I really didn’t know where to start with the process and Bobbie, my Talent Acquisition Specialist, was so helpful. I also found it so helpful to have someone who had experience with hiring filter through the candidates so I could invest my time with the “cream of the crop.” Bobbie’s availability was fantastic. She responded so quickly to emails and allowed me to text her frequently. She also spent time explaining the process to me which I greatly appreciated.

Sonoran Sky Pet Hospital, Phoenix, AZ

The BHC hiring team was very professional, engaging, and easy to work with and made the hiring process so smooth from start to finish – from making a beautiful job ad, to diligent active recruiting to guidance through the candidate interview to hire process. I definitely feel like having such a great team and resources on our side gave as a true edge and advantage in a very competitive recruitment market. Since culture and fit are of the utmost importance, I loved the way the team dived deep into who are and what we’re about – they were able to capture that and convey it to potential candidates to identify a quality candidate quickly.

Boise Cat Clinic, Boise, ID

This service provides an overwhelmed Practice Manager much needed assistance. When you are short staffed, the PM often steps in to fill a position and that makes it even more difficult to set aside the time needed to find the right candidate for a job. They have done a terrific job helping us find applicants for technicians and doctors. Without BHC’s Hiring Services we would not have found multiple new support staff team members and a DVM.

Kauai Veterinary Clinic, Lihue, HI

Amazing team with excellent customer service. An absolute pleasure to work with.

Lange Veterinary Hospital, Sherman, TX

We are very satisfied with BHC’s Hiring Services. Working with BHC made hiring multiple DVMs  so much more doable while simultaneously working in a hospital. It took the effort of recruiting completely off my list of responsibilities, and made it so I knew I was spending time meeting with promising candidates. Hiring DVMs is a lot of work, so having somebody doing the recruiting, making first contact, and ensuring clear communication was a huge help.

Alpine Animal Hospital, Pocatello, ID

We had a very positive experience, and felt very fortunate that BHC was able to find us a new Associate that was not only a perfect fit, but was also located and hired in less than 4 months! Their fee schedule was very fair and transparent, and they provided great support and lots of beneficial suggestions throughout the whole process!

Aspen Veterinary Hospital, Flagstaff, CO

BHC has done a great job handling my job ads, phone interviews, and documentation.  It saved me so much time – I don’t have to go through the piles of resumes/applicants (especially for the CSR position).  They also handle the references/background check (if applicable).  They saved me a lot of time and frustration.  Bobbie is so easy to work with; she was the one who was my point of contact.  I have always done my own recruiting, job ads, screening, references, etc., so having BHC do it for me was amazing.

The Pony Express Veterinary Clinic, Xenia, OH

The Hiring Services team had great communication and was flexible with their process to meet our needs. Our hospital couldn’t devote the time needed to recruit for ourselves and the BHC Hiring Services team proved to be a great resource.

Companion Animal Clinic, Gilbert, IA

You are by far the best recruiters I have ever worked with!

Caring Hands Animal Hospitals of Maryland and Northern Virginia, Washington, DC Metro Area

BHC Hiring Services found me an LVT when I didn’t think it was possible!

Small Animal Veterinary Practice, New York

BHC did the whole process well. From my initial call to inquire about the hiring process, to finding very good CVPM candidates. They were all very professional and extremely helpful. I would recommend BHC Hiring Services highly. Kind, courteous and helpful.

Woodland Springs Veterinary Hospital, Fort Worth, TX